Whether you are just getting started at gathering family papers or are a seasoned researcher, it just makes sense to have some sort of system for keeping your records and notes organized and safe. There are a number of different ways to organize family history. There is no "right" or "best" way to do this. Some people like paper they can hold in their hands. Others prefer keeping everything electronic. Whatever system you use, some basic questions to ask may include:
What is important to keep?
(Is it original? Does it provide unique information? Do you have multiple copies?)
How should I organize my materials?Find a system and stick with it. Some people put EVERYTHING having to do with a specific family together in one box or notebook. Others put all photographs together, all documents together, all correspondences together, etc. Another approach is to use color coded folders for different types of records but keeping everything pertaining to each family group in its own box or drawer. Whatever works for you, having a system of order will help you be able to get your hands on a particular item when you want one.
How can I keep my records safe?
For paper records, it may make sense to have them scanned as a back up. Be sure they are stored in such a way to minimize risk of damage, whether in plastic sleeves in notebooks in a bookcase or in file folders in a cabinet.
NOTE: Newspaper clippings should be photo copied or scanned. If you choose to keep original newspaper clipping be sure you separate it from all other records as the paper tends to be acidic and can do damage to photos, documents or other records.
For electronic files, it is wise to have every file backed up, whether on separate flash drives or cloud storage. Be sure file names make clear what the record is, and date each record.
You do not have to go to the lengths of a museum archivist. But if you have special family records, setting up a system for keeping them in order and undamaged will make all the difference to future generations.
Here are sources that may be helpful to figure out what sort of system will work best for you.
In a Pile or a File
Free e-book from FamilyTree Magazine:
23 Secrets to organize you genealogy
Podcast on How to Organize Family Papers - American Ancestors
